LET’S TALK PRODUCTIVITY!
When you are an Entrepreneur or a Small Business Owner, there is nobody in charge of you – but yourself. So, if you do not get stuff done, it’s your problem and your business’s problem. Because I am both an Entrepreneur and Small Business Owner, I want to make sure that I have the most productive business week ever. Today, I’ll be sharing with you a system that I have created to keep me on track throughout the work week.
One thing I learned several years ago, was that I would start my work week on Monday, I would sit down at my desk….and my mind would be blank. I did not even know what I was supposed to be doing or when anything needed to be done. All I knew was that I had a lot to do. Yep, I was wasting my time trying to figure out all that needed to be done that week. There needed to be a change, and soon! I was suffering – and my business was suffering.
SO, I CREATED A SYSTEM FOR MYSELF THAT ENSURES THAT I HAVE THE MOST PRODUCTIVE WEEK.
While pen and paper are awesome (I still write down my business to-dos in my calendar), I knew that I needed to step up my game a bit to help me stay more organized. I discovered Trello.com. It is a web-based project management system — AND IT’S AMAZING. You can use it on your desktop (or laptop) and as an app on your phone. I do most of my “brain-dumping” on my laptop. But, when I think of something that I need to do during the week, I use my phone app to add in more to-dos.
HERE IS HOW I PLAN MY WEEK USING TRELLO.
The first thing that I do is a total “brain-dump” of everything that needs to be done for the week. Along with writing down all the tasks need to be done during the week, I also OVERestimate the time it takes for me to do those tasks. Overestimating keeps you from getting frustrated on not being able to finish tasks in the time you thought you could.
The next thing that I do, is I look at all my tasks in my “brain-dump” and I assign them to specific days. The great thing about this, is that I am making sure that I actually have enough days and hours in my week to get everything done. If I find that I don’t have enough time, I know that I either need to eliminate some tasks, or move some to the next week.
I make separate “lists” for each day of the week and then move each task into a list. I love Trello, because when I finish a task on one of my lists, I can move it into the “Done” list. Don’t you just love marking things as “done”? I know I do!
I also make sure to have a list titled “Overflow from the Week”. When I find that I am unable to do a task (or more), instead of fretting about it, I put it into the overflow list. This way I know that for next week it is top priority in my “brain-dump.”
Before you start your work week, brain-dump everything, and decide where every task is going to go. This gives you a full picture of your entire work week at a glance. Which helps you be more realistic in your planning for the week! Once again, writing to-dos down (with a pen) in your calendar is still a great thing, a great paper planner for productive is inkWELL Press! Using it alongside with Trello – will set you up for greatness.
>>>>>>>>>>I WANT TO HEAR FROM YOU<<<<<<<<<<
I really hope that was helpful! I want to know how you think Trello can help you? OR if you already have a great system for yourself to be productive during the week, let me know in the comments below so that we can all learn from each other!